And almost all of them have their own unique way they want the data arranged.īecause of the numerous payroll platforms, and system variations within those platforms, it’s not possible to instruct you on which file format you need in this article. Some want just a summary of the data, others want each punch detailed. Your payroll provider will often give you this file format name at the time of implementation.įor example, some payroll system want data listed as comma separated values, others used fixed-width formats. File FormatsĪs mentioned earlier, a File Format is basically a template used by TimeWorksPlus to arrange the data for payroll. This option doesn’t create an export file, it just displays the data, which can be helpful for troubleshooting. It’s also an option to view the raw data in the browser itself.
#Timeworks payroll download#
If you need to proceed in spite of the missing punches, you can override with the check the box located below the warning and click Submit again.Īn example of what is displayed if you “Show in Browser” when running the Download Activity File If there are any missing punches during the pay period and you try to run the export, you will be warned after clicking Submit. We suggest that, in addition to providing this file to payroll, you also save a copy somewhere as a backup. How it appears and where it is saved will depend on your chosen browser. Click Submit and the file should be generated and downloaded to your computer.For more on this, see the section titled File Formats. This should have been given to you by your service provider. In the File format name field, enter your payroll specific format name.If you have already paid out any employees terminated during the pay period, you will want to select All active employees instead. The employee selector will default to All employees (including inactive), which includes any employees, with time card data, terminated during the pay period.Generally, you will choose the prior pay period. Select the pay period using the radio buttons in the top section.
Supervisors do not have access to this report and a user with client level access will need to run the report. If you don’t see it listed in the menu, then you most likely are logged in with a supervisor role. Expand the Reports Menu and select Download Activity Files.Setting up the Download Activity File for a payroll export: check the clock activity pane for missing punches.If you choose not to finalize the pay period, then you should, at the least: Not only does this preserve the timecard data, but it also provides a quick check for missing punches and unapproved time cards. It is strongly recommended that you first finalize the pay period before generating the export file. If you do not have in integration or the ability to upload a file to payroll and are instead manually keying the timekeeping data into payroll, then it is suggested you use the Summary Report to facilitate your process. You may be using a payroll system that supports an integration with TimeWorksPlus and generating the export can be done from within the payroll software. If that is the case and you are not manually uploading the export file, contact your service provider for further instruction.
The Download Activity File can only be run by client level users. Check with your service provider for more details on what to do after you have downloaded the file. How the file is uploaded to payroll will vary based on your payroll system. This article explains the steps for creating that file and some “best practices”. The process is very simple and involves downloading a file to your computer. That file can then be uploaded to your payroll software. Evolution Payroll / Processing & Reportsĭownload Activity Files, found in the Report Menu of TimeWorksPlus, exports a text file of your timekeeping data.
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